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Community Education Co-Enrollment Update

9/6/2016

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The co-enrollment of fee-based and credit students has been a topic at the System Advisory Committee on Curriculum (SACC), one of several statewide committees at which ACCE members attend to advocate for our programs. Erica LeBlanc attended the June 2016 meeting on behalf of the ACCE and came back with an up to the minute report on this topic at the state level.

For several years, SACC has requested representatives from CCCCO’s Legal Department to provide advice and direction to enable colleges to combine enrollment of fee-paying students and credit seeking students. Several years ago, the CCCCO’s then-legal representative indicated that title 5 did not preclude this approach and several members of ACCE’s Board worked with CCCCO representatives to develop guidelines to enable colleges to pursue this option. For classes, like orchestra and other performance-based classes where community involvement is needed, this option would be a viable way to accommodate students who are locked out of classes due to repeatability restrictions on credit classes.

Although, as mentioned, the CCCCO previously indicated this practice was acceptable. The current opinion from the CCCCO is there are many challenges that would have to be overcome and some are of the opinion this option would not be appropriate for colleges to pursue.

At the June 2016 SACC meeting, the co-enrollment of Community Education and credit students was again a hot topic. SACC heard from Elias Regalado, Director of Fiscal Standards and Accountability, who has a number of concerns which he brought to the discussion.

Although the list of challenges is daunting, Erica feels it is a positive step that the discussion is moving forward. It has been on the agenda for over two years, but now we know the CCCCO’s specific concerns about co-enrolling fee-based and credit students. One of the issues is whether the Education Code, when written, considered this to be a viable approach. This argument was countered by the point that the Education Code, when written, had not considered repeatability limitations on credit enrollment either. Another concern is the effect this might have on Full-time Faculty Obligation Number (FON).

The good news is SACC, the membership of which includes representatives from the CIOs, ASCCC, and CCCCO, are in support of this approach, at least for some classes. Another option that SACC is pursuing is changing the Title 5 language regarding auditing. Whether to allow students to audit classes is a local decision, but the current Title 5 language limits the enrollment fee to $15 per unit, which is well below the cost of instruction. SACC is pursuing a change to reflect a more broad language that would allow each college to determine the cost of instruction as it applies to auditing courses. Addressing this topic first might be a good intermediate step. The bottom line is that we now have a certain amount of traction on this long standing item that we did not have before. This topic will be carried over into next year.
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Thank you, Erica, for your report! ACCE plans on conducting further statewide discussions on this topic, along with breakout sessions at upcoming conferences. 
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A Note from ACCE President - Liza Becker

9/6/2016

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Years ago, I used to look forward to summer sessions, jokingly calling them “Summer Lite.” These days, there doesn’t seem to be anything “lite” about them. Now I say “Where did the summer go!?” and I’m sure you can relate. There seems to be a good deal of activity on both the noncredit and community education fronts, and ACCE is making sure that we have representation at the table when the important conversations take place.

As I step into my new role as ACCE President, I can’t help but consider the major accomplishments we have achieved over the past few years. When I first joined ACCE in 2004-05, we were fiercely advocating for equalization of funding and eventually achieved it with the CDCP rate of enhanced funding. (Remember SB361?) This opened doors for some of us, and for others it helped to keep our doors open during the economic downturn, beginning in 2007-08. Today, we have different challenges (good ones!) that are the result of new initiatives, restored categorical funding, and collaborative opportunities with partners across our regions and the state.

So here are just some of the critical issues that are currently on our ACCE radar: Progress Indicators: Board of Governors is currently reviewing the recommendation of adding Satisfactory Progress (SP) as an indicator of success for noncredit, requires title 5 changes. We want this to be approved!

  • Noncredit SSSP: Implementation of Common Assessment Initiative and CCCApply processes are being hashed out with workgroups so that our support services can be adequately reported in the new noncredit SSSP funding formula. Locally, we need to identify gaps and align our data to the data elements coding for proper upload (and pay points).
  • Fee-based and Credit Co-enrollment: ACCE is still pursuing advice and direction for this option which has the potential to provide additional opportunities for student access. This has been reviewed extensively in SACC and discussions will hopefully continue in the coming year.

​Updates on these “hot topics” a
nd much more will be communicated to you via our ACCE website, the noncredit and community education listservs, our one-day fall workshops, and our annual spring conference. If you or a colleague would like to be added to one or both listservs, please contact your Council Leaders or the ACCE website administrator (contact information is on our website). Dates for the Drive-In Workshops are set for October 21 (Fri.) for the north and November 10 (Thur.) for the south. We also have the spring conference dates scheduled, so please save the dates of February 1 – 3 and prepare to stay at a lovely San Diego beach-side hotel. We are working on a special rate for conference attendees.

Last, but not least, I want to send a special welcome message to our new council leaders. Carla Muldoon, Cindy Chang, and Jan Young: You will help your colleagues in the field and learn so much along the way!! 
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