ACCE By-Laws and Constitution
Article I. NAME
Section 1.01 THE NAME OF THIS ASSOCIATION SHALL BE: ASSOCIATION OF COMMUNITY AND
CONTINUING EDUCATION (ACCE), AN ORGANIZATION OF CALIFORNIA COMMUNITY COLLEGES.
Article II. OBJECTIVES AND FUNCTIONS
Section 2.01 THE PURPOSE OF THIS ORGANIZATION SHALL BE TO:
(a) CONTRIBUTE TO THE PROFESSIONALISM OF COMMUNITY EDUCATION AND CONTINUING
EDUCATION.
(b) PROVIDE ADVOCACY AND SPECIAL ASSISTANCE, INCLUDING PROFESSIONAL GROWTH AND
DEVELOPMENT OPPORTUNITIES, TO COMMUNITY EDUCATION AND CONTINUING EDUCATION
PROGRAMS.
(c) PROMOTE FRIENDSHIP AND COLLEGIALITY AMONG THOSE ENGAGED IN PROVIDING
COMMUNITY EDUCATION AND CONTINUING EDUCATION.
(d) PLAY A LEADERSHIP ROLE IN THE DEVELOPMENT OF COMMUNITY EDUCATION AND CONTINUING
EDUCATION PROGRAMS.
Article III. MEMBERSHIP
Section 3.01 ALL ASSIGNED PERSONNEL IN ANY CALIFORNIA COMMUNITY COLLEGE MAY
BECOME MEMBERS OF THE ASSOCIATION BY THE PAYMENT OF THE ANNUAL FEES. OTHERS, SUCH AS
VENDORS OR CONSULTANTS, MAY JOIN THROUGH SPONSORSHIP BY A COLLEGE AND PAYMENT OF
ANNUAL AFFILIATE MEMBER FEES.
Section 3.02 IF A CURRENT MEMBER LEAVES THEIR COLLEGE OF EMPLOYMENT, THE MEMBERSHIP
SHALL REMAIN WITH THE COLLEGE THROUGHOUT THE CURRENT MEMBERSHIP YEAR. ANY BOARD
MEMBER OR ACCE MEMBER WHO IS AWARE OF SUCH A SITUATION SHOULD ALERT THE SECOND VICEPRESIDENT,
MEMBERSHIP SO THE NEW INDIVIDUAL IN THE POSITION CAN BE CONTACTED AND
WELCOMED.
Section 3.03 MEMBERSHIP FEES ARE NOT REFUNDABLE.
Section 3.04 MEMBERSHIP DIRECTORY
(a) MEMBERSHIP IN ACCE IS ACHIEVED BY PURCHASING A MEMBERSHIP DIRECTORY, WHICH IS
PRODUCED IN THE SPRING SEMESTER, LISTING MEMBERS THROUGH MARCH OF THE SAME
YEAR. THE MEMBERSHIP DIRECTORY SHALL BE A LIVING DOCUMENT.
(b) THE DIRECTORY IS COMPILED BY THE VICE PRESIDENT, MEMBERSHIP. DIRECTORIES WILL NOT BE
PROVIDED TO NON-MEMBERS.
Article IV. ORGANIZATION
Section 4.01 THE VOTING REPRESENTATIVES SHALL BE ALL MEMBERS AS DEFINED IN ARTICLE III
ABOVE.
Section 4.02 THE GOVERNANCE OF THIS ASSOCIATION SHALL BE BY AN EXECUTIVE BOARD.
Section 4.03 ALL ELECTED OFFICERS SHALL SERVE TERMS AS SPECIFIED IN ARTICLE V BELOW.
Article V. OFFICERS
Section 5.01 MEMBERS, TITLES, AND ELIGIBILITY
(a) THE EXECUTIVE BOARD SHALL BE COMPOSED OF UP TO 11 OFFICERS, 8 OF WHICH ARE
ELECTED BY THE ACCE EXECUTIVE BOARD OR THE MEMBERSHIP, WITH 3 APPOINTED. ALL
OFFICERS WILL PROMOTE THE MISSION OF ACCE IN ALL CALIFORNIA COMMUNITY COLLEGES.
(b) THE ELECTED EXECUTIVE BOARD OFFICERS SHALL BE:
(i) PRESIDENT
(ii) FIRST VICE PRESIDENT/PRESIDENT ELECT (NOMINATED AND ELECTED BY THE ACCE
EXECUTIVE BOARD)
(iii) SECOND VICE PRESIDENT/MEMBERSHIP (ELECTED BY ACCE MEMBERSHIP)
(iv) SECRETARY/HISTORIAN (ELECTED BY ACCE MEMBERSHIP)
(v) TREASURER (APPOINTED)
(vi) TWO (2) CO-COUNCIL LEADERS FOR COMMUNITY EDUCATION/FEE- BASED (ELECTED BY
ACCE MEMBERSHIP)
(vii) TWO (2) CO-COUNCIL LEADERS FOR CONTINUING EDUCATION/ NONCREDIT (ELECTED BY
ACCE MEMBERSHIP)
(viii) LEGISLATIVE LIAISON (APPOINTED)
(ix) PARTNER LIAISON (APPOINTED)
(c) OFFICERS MUST BE MEMBERS OF ACCE. CANDIDATES FOR THE FIRST VICEPRESIDENT/
PRESIDENT-ELECT MUST HAVE SERVED A MINIMUM OF ONE YEAR IN THE POSITION
OF COUNCIL LEADER COMMUNITY EDUCATION OR COUNCIL LEADER CONTINUING EDUCATION
OF THE ACCE EXECUTIVE BOARD.
(d) VACANCIES MAY BE FILLED ON AN INTERIM BASIS BY PRESIDENTIAL APPOINTMENT
Section 5.02 THE ELECTED OFFICERS OF THE EXECUTIVE BOARD SHALL BE ELECTED BY A SIMPLE
MAJORITY VOTE OF THE MEMBERSHIP.
Section 5.03 TERMS OF OFFICE
(a) ELECTED OFFICERS
THE FOLLOWING EXECUTIVE BOARD MEMBERS WILL BE ELECTED AND SERVE TERMS OF TWO
YEARS. THESE INCLUDE PRESIDENT, FIRST VICE PRESIDENT/PRESIDENT ELECT, SECOND VICE
PRESIDENT/MEMBERSHIP, SECRETARY HISTORIAN, TWO COUNCIL LEADERS FOR COMMUNITY
EDUCATION, TWO COUNCIL LEADERS FOR CONTINUING EDUCATION.
(b) APPOINTED OFFICERS
THE LEGISLATIVE LIAISON, TREASURER, AND PARTNER LIAISON ARE APPOINTED MEMBERS OF
THE EXECUTIVE BOARD.
(c) BOARD MEMBERS WILL ASSUME THEIR OFFICIAL DUTIES ON JULY 1.
Section 5.04 DUTIES OF OFFICE
(a) THE DUTIES OF THE PRESIDENT SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To call meetings of the association and to preside over meetings of the association.
(iii) To appoint committee chairpersons.
(iv) To fill vacancies on the Executive Board as approved by the Executive Board.
(v) To recommend members of this association to serve on commissions or
committees.
(vi) To appoint, with approval of the Executive Board, other non-voting Board Officers
as necessary.
(vii) To have such other powers and duties as pertain to the office of President.
(b) THE DUTIES OF THE FIRST VICE PRESIDENT/PRESIDENT ELECT SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To serve as Chairperson of the annual conference and regional workshops.
(iii) To perform such other duties as directed by the President.
(c) THE DUTIES OF THE SECOND VICE PRESIDENT/MEMBERSHIP SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To maintain the current membership lists.
(iii) To work with the Council Leaders to increase membership.
(iv) To invoice members for fees each year.
(v) To perform other duties as directed by the President.
(vi) To coordinate registration for the annual conference.
(d) THE DUTIES OF THE SECRETARY/HISTORIAN SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To serve as recording secretary
(iii) To maintain historical documents.
(iv) To assist with mass communication to ACCE membership, as needed.
(v) Participate in vendor recruitment for the ACCE annual conference.
(vi) Support ACCE web editor.
(vii) To perform such other duties as directed by the President.
(e) THE DUTIES OF THE TREASURER SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To provide accounting for all funds.
(iii) To prepare the preliminary budget to be presented at the Executive Board meeting
for final approval.
(iv) To make interim reports as appropriate.
(v) To disburse association funds as approved.
(vi) To perform such other duties as directed by the President.
(f) THE DUTIES OF THE PAST PRESIDENT SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To serve as an advisor to the Executive Board.
(iii) To perform such other duties as directed by the President.
(iv) To serve as Chairperson of the Nominating Committee.
(v) To serve as Chairperson of the Recognition and Awards Committee.
(g) THE DUTIES OF THE COUNCIL LEADERS SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To keep members informed about their particular area- Community Education (feebased),
or Continuing Education (tuition-free noncredit).
(iii) To serve as lead/point person for their constituencies and promote best practices
within their areas.
(iv) To serve as liaison between the association and other professional organizations.
(v) To encourage membership in the association.
(vi) To work with the Awards Coordinator to identify exemplary achievements of
constituents to be acknowledged by the association.
(vii) To assist the Conference Chair to plan pertinent workshops for the annual
conference and regional workshops.
(viii) To perform such other duties as directed by the President.
(h) THE DUTIES OF THE LEGISLATIVE LIAISON SHALL BE:
(i) Working with the Executive Board, membership and ACCE Policy Advisor to develop
advocacy priorities, advocacy plans, implementation and communication strategies
(ii) Managing strategy and advocacy efforts on the ACCE legislative, regulatory, and
other policy proposals
(iii) Working with ACCE Policy Advisor on the feasibility of the proposed legislative and
regulatory changes and the effectiveness of the implementation strategies
(iv) With the ACCE Policy Advisor, representing ACCE at legislative hearings and policy
committees as needed
(v) Engaging with other advocacy bodies, including CCLC, State Academic Senate,
Noncredit Coalition, and other stakeholders
(vi) Reporting on legislative and regulatory activities to the ACCE membership
(i) THE ROLE OF THE PARTNER LIAISON SHALL BE TO SERVE AS A LIAISON WITH RELEVANT
PARTNERS ON BEHALF OF ACCE AND THE EXECUTIVE BOARD AND REACH OUT TO SEEK EXPERTS
AND TECHNICAL RESOURCES FOR CONFERENCES, MEETINGS, OR ISSUES RELATED TO
COMMUNITY AND CONTINUING EDUCATION..
(j) THE ROLE OF APPOINTEES TO THE EXECUTIVE BOARD ARE TO BE DETERMINED AS NEEDED.
Article VI. EXECUTIVE BOARD MEETINGS
Section 6.01 THERE SHALL BE A MINIMUM OF FOUR (4) MEETINGS ANNUALLY OF THE
EXECUTIVE BOARD. ONE MEETING MAY BE AN ANNUAL RETREAT.
Section 6.02 SPECIAL MEETINGS MAY BE CALLED BY MEMBERS OF THE EXECUTIVE BOARD OR BY
A PETITION OF THE MAJORITY OF THE MEMBERSHIP.
Section 6.03 ANY MEMBER OF THE EXECUTIVE BOARD MAY INITIATE AN ITEM FOR THE AGENDA
OF ANY MEETING.
Article VII. ELECTIONS
Section 7.01 ELECTION COORDINATION: THE PAST PRESIDENT WILL SERVE AS COORDINATOR
FOR THE ELECTIONS FOR THE EXECUTIVE BOARD POSITIONS
Section 7.02 DUTIES OF THE ELECTIONS COORDINATOR:
(a) THE ELECTIONS COORDINATOR SHALL SEND A REQUEST FOR NOMINATIONS TO THE MEMBERS.
(b) THE ELECTIONS COORDINATOR MUST SECURE THE PERMISSION OF THE NOMINEES TO PLACE
THEIR NAMES ON THE BALLOT AND SHOULD COLLECT A BRIEF STATEMENT OF BACKGROUND
AND QUALIFICATIONS FROM EACH NOMINEE.
(c) NO NOMINEE SHALL BE A CANDIDATE FOR MORE THAN ONE OFFICE.
(d) NO MORE THAN ONE ELECTED EXECUTIVE BOARD MEMBER MAY BE FROM ANY ONE COLLEGE.
(e) TO BE ELIGIBLE FOR THE POSITION OF FIRST VICE-PRESIDENT, POTENTIAL NOMIINEES MUST
HAVE COMPLETED AT LEAST ONE FULL YEAR IN THE ROLE OF COUNCIL LEADER COMMUNITY
EDUCATION OR COUNCIL LEADER CONTINUING EDUCATION. THIS WILL ENSURE SUFFICIENT
EXPERTISE FOR THE ROLE OF ACCE FIRST VICE PRESIDENT AND, SUBSEQUENTLY, ACCE
PRESIDENT.
Section 7.03 METHODS OF ELECTION:
(a) ELECTION BALLOTS SHALL BE DISTRIBUTED BY EMAIL OR ANY CONFIDENTIAL MEANS.
(b) ALL BALLOTS MUST BE RETURNED TO THE ELECTIONS COORDINATOR BY THE DATE SPECIFIED
ON THE BALLOT.
(c) THE ELECTIONS COORDINATOR AND ONE OTHER MEMBER OF THE ORGANIZATION WHO IS NOT
A CANDIDATE FOR OFFICE SHALL COUNT THE BALLOTS IF MAILED IN OR CONFIRM THE COUNT IF
USING A WEB-BASED SURVEY TOOL.
(d) THE ELECTIONS COORDINATOR SHALL NOTIFY THE PRESIDENT OF THE RESULTS NO LATER THAN
JUNE 30. THE PRESIDENT SHALL NOTIFY ALL CANDIDATES OF THE ELECTION RESULTS.
Section 7.04 THE BALLOT:
(a) THE BALLOT SHALL CONTAIN THE FOLLOWING:
(i) Instruction to vote for no more than one candidate for each office.
(ii) Provision for a written candidate for each office.
(iii) A statement noting the calendar date deadlines for submission of the ballots.
(iv) The email or a web link address to which ballots must be returned.
Section 7.05 VOTES REQUIRED TO ELECT: SUCCESSFUL ELECTION TO THE EXECUTIVE BOARD
REQUIRES A SIMPLE MAJORITY OF THE VOTES CAST.
Article VIII. QUORUM
Section 8.01 FIVE (5) OFFICERS SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF
BUSINESS AT ANY REGULAR OR SPECIAL MEETING OF THE EXECUTIVE BOARD
Article IX. PROCEDURE
Section 9.01 DECISION MAKING WILL BE BY CONSENSUS UNLESS A MEMBER PRESENT REQUESTS
ROBERTS’ RULES OF ORDER REVISED BE USED FOR A SPECIFIC ISSUE.
Article X. FINANCE
Section 10.01 THE TREASURER WILL PREPARE AN ANNUAL BUDGET FOR THE APPROVAL OF THE
EXECUTIVE BOARD.
Section 10.02 UPON APPROVAL OF THE ANNUAL BUDGET, THE TREASURER WILL BE AUTHORIZED
TO ISSUE ASSOCIATION CHECKS IN PAYMENT OF CLAIMS FOR REGULAR SECTIONAL OR STATEWIDE
MEETINGS, FOR OFFICE SUPPLIES, STATIONARY, POSTAGE, TRAVEL EXPENSE INCLUDING MILEAGE AND
LODGING FOR OFFICERS OF THE ASSOCIATION AND OTHER EXPENSES APPROVED BY THE BOARD.
Section 10.03 THE TREASURER WILL PREPARE A FINANCIAL REPORT FOR DISTRIBUTION AT THE
ANNUAL MEETING. THIS REPORT IS TO BE APPROVED BY THE EXECUTIVE COMMITTEE PRIOR TO ITS
PRESENTATION TO THE MEMBERSHIP.
Article XI. AMENDMENTS
Section 11.01 AMENDMENTS TO THE BYLAWS SHALL BE PROPOSED BY AN EXECUTIVE BOARD
MEMBER OR BY A PETITION SIGNED BY 25 PERCENT OF THE MEMBERSHIP.
Section 11.02 PROPOSED AMENDMENTS SHALL BE SUBMITTED IN WRITING TO THE MEMBERSHIP
PRIOR TO THE SCHEDULED BUSINESS MEETING HELD AT THE ANNUAL CONFERENCE. RATIFICATION
OCCURS BY A VOTE OF TWO-THIRDS OF THE MEMBERS PRESENT AND VOTING AT THIS MEETING. UPON
RATIFICATION, AMENDMENTS SHALL BECOME FORMALLY INTEGRATED INTO THE BYLAWS.
Article XII. DEDICATION AND DISSOLUTION
Section 12.01 THE PROPERTY OF THE ORGANIZATION IS IRREVOCABLY DEDICATED TO SOCIAL
WELFARE PURPOSES, AND NO PART OF THE NET INCOME OR ASSETS OF THIS ORGANIZATION SHALL EVER
INURE TO THE BENEFIT OF ANY DIRECTOR, OFFICER, OR MEMBER THEREOF OR TO THE BENEFIT OF ANY
PRIVATE PERSONS. UPON THE DISSOLUTION OF THE ORGANIZATION, ITS ASSETS REMAINING AFTER
PAYMENT, OR PROVISION FOR PAYMENT, OF ALL DEBTS AND LIABILITIES OF THIS ORGANIZATION SHALL
BE DISTRIBUTED TO A NON-PROFIT FUND, FOUNDATION, OR CORPORATION WHICH IS ORGANIZED AND
OPERATED EXCLUSIVELY FOR SOCIAL WELFARE PURPOSES AND WHICH AS ESTABLISHED ITS TAX EXEMPT
STATUS UNDER AND APPROVED SECTION OF THE INTERNAL REVENUE CODE, SECTION 501, (C) 3 OR
(C) 6.
Section 1.01 THE NAME OF THIS ASSOCIATION SHALL BE: ASSOCIATION OF COMMUNITY AND
CONTINUING EDUCATION (ACCE), AN ORGANIZATION OF CALIFORNIA COMMUNITY COLLEGES.
Article II. OBJECTIVES AND FUNCTIONS
Section 2.01 THE PURPOSE OF THIS ORGANIZATION SHALL BE TO:
(a) CONTRIBUTE TO THE PROFESSIONALISM OF COMMUNITY EDUCATION AND CONTINUING
EDUCATION.
(b) PROVIDE ADVOCACY AND SPECIAL ASSISTANCE, INCLUDING PROFESSIONAL GROWTH AND
DEVELOPMENT OPPORTUNITIES, TO COMMUNITY EDUCATION AND CONTINUING EDUCATION
PROGRAMS.
(c) PROMOTE FRIENDSHIP AND COLLEGIALITY AMONG THOSE ENGAGED IN PROVIDING
COMMUNITY EDUCATION AND CONTINUING EDUCATION.
(d) PLAY A LEADERSHIP ROLE IN THE DEVELOPMENT OF COMMUNITY EDUCATION AND CONTINUING
EDUCATION PROGRAMS.
Article III. MEMBERSHIP
Section 3.01 ALL ASSIGNED PERSONNEL IN ANY CALIFORNIA COMMUNITY COLLEGE MAY
BECOME MEMBERS OF THE ASSOCIATION BY THE PAYMENT OF THE ANNUAL FEES. OTHERS, SUCH AS
VENDORS OR CONSULTANTS, MAY JOIN THROUGH SPONSORSHIP BY A COLLEGE AND PAYMENT OF
ANNUAL AFFILIATE MEMBER FEES.
Section 3.02 IF A CURRENT MEMBER LEAVES THEIR COLLEGE OF EMPLOYMENT, THE MEMBERSHIP
SHALL REMAIN WITH THE COLLEGE THROUGHOUT THE CURRENT MEMBERSHIP YEAR. ANY BOARD
MEMBER OR ACCE MEMBER WHO IS AWARE OF SUCH A SITUATION SHOULD ALERT THE SECOND VICEPRESIDENT,
MEMBERSHIP SO THE NEW INDIVIDUAL IN THE POSITION CAN BE CONTACTED AND
WELCOMED.
Section 3.03 MEMBERSHIP FEES ARE NOT REFUNDABLE.
Section 3.04 MEMBERSHIP DIRECTORY
(a) MEMBERSHIP IN ACCE IS ACHIEVED BY PURCHASING A MEMBERSHIP DIRECTORY, WHICH IS
PRODUCED IN THE SPRING SEMESTER, LISTING MEMBERS THROUGH MARCH OF THE SAME
YEAR. THE MEMBERSHIP DIRECTORY SHALL BE A LIVING DOCUMENT.
(b) THE DIRECTORY IS COMPILED BY THE VICE PRESIDENT, MEMBERSHIP. DIRECTORIES WILL NOT BE
PROVIDED TO NON-MEMBERS.
Article IV. ORGANIZATION
Section 4.01 THE VOTING REPRESENTATIVES SHALL BE ALL MEMBERS AS DEFINED IN ARTICLE III
ABOVE.
Section 4.02 THE GOVERNANCE OF THIS ASSOCIATION SHALL BE BY AN EXECUTIVE BOARD.
Section 4.03 ALL ELECTED OFFICERS SHALL SERVE TERMS AS SPECIFIED IN ARTICLE V BELOW.
Article V. OFFICERS
Section 5.01 MEMBERS, TITLES, AND ELIGIBILITY
(a) THE EXECUTIVE BOARD SHALL BE COMPOSED OF UP TO 11 OFFICERS, 8 OF WHICH ARE
ELECTED BY THE ACCE EXECUTIVE BOARD OR THE MEMBERSHIP, WITH 3 APPOINTED. ALL
OFFICERS WILL PROMOTE THE MISSION OF ACCE IN ALL CALIFORNIA COMMUNITY COLLEGES.
(b) THE ELECTED EXECUTIVE BOARD OFFICERS SHALL BE:
(i) PRESIDENT
(ii) FIRST VICE PRESIDENT/PRESIDENT ELECT (NOMINATED AND ELECTED BY THE ACCE
EXECUTIVE BOARD)
(iii) SECOND VICE PRESIDENT/MEMBERSHIP (ELECTED BY ACCE MEMBERSHIP)
(iv) SECRETARY/HISTORIAN (ELECTED BY ACCE MEMBERSHIP)
(v) TREASURER (APPOINTED)
(vi) TWO (2) CO-COUNCIL LEADERS FOR COMMUNITY EDUCATION/FEE- BASED (ELECTED BY
ACCE MEMBERSHIP)
(vii) TWO (2) CO-COUNCIL LEADERS FOR CONTINUING EDUCATION/ NONCREDIT (ELECTED BY
ACCE MEMBERSHIP)
(viii) LEGISLATIVE LIAISON (APPOINTED)
(ix) PARTNER LIAISON (APPOINTED)
(c) OFFICERS MUST BE MEMBERS OF ACCE. CANDIDATES FOR THE FIRST VICEPRESIDENT/
PRESIDENT-ELECT MUST HAVE SERVED A MINIMUM OF ONE YEAR IN THE POSITION
OF COUNCIL LEADER COMMUNITY EDUCATION OR COUNCIL LEADER CONTINUING EDUCATION
OF THE ACCE EXECUTIVE BOARD.
(d) VACANCIES MAY BE FILLED ON AN INTERIM BASIS BY PRESIDENTIAL APPOINTMENT
Section 5.02 THE ELECTED OFFICERS OF THE EXECUTIVE BOARD SHALL BE ELECTED BY A SIMPLE
MAJORITY VOTE OF THE MEMBERSHIP.
Section 5.03 TERMS OF OFFICE
(a) ELECTED OFFICERS
THE FOLLOWING EXECUTIVE BOARD MEMBERS WILL BE ELECTED AND SERVE TERMS OF TWO
YEARS. THESE INCLUDE PRESIDENT, FIRST VICE PRESIDENT/PRESIDENT ELECT, SECOND VICE
PRESIDENT/MEMBERSHIP, SECRETARY HISTORIAN, TWO COUNCIL LEADERS FOR COMMUNITY
EDUCATION, TWO COUNCIL LEADERS FOR CONTINUING EDUCATION.
(b) APPOINTED OFFICERS
THE LEGISLATIVE LIAISON, TREASURER, AND PARTNER LIAISON ARE APPOINTED MEMBERS OF
THE EXECUTIVE BOARD.
(c) BOARD MEMBERS WILL ASSUME THEIR OFFICIAL DUTIES ON JULY 1.
Section 5.04 DUTIES OF OFFICE
(a) THE DUTIES OF THE PRESIDENT SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To call meetings of the association and to preside over meetings of the association.
(iii) To appoint committee chairpersons.
(iv) To fill vacancies on the Executive Board as approved by the Executive Board.
(v) To recommend members of this association to serve on commissions or
committees.
(vi) To appoint, with approval of the Executive Board, other non-voting Board Officers
as necessary.
(vii) To have such other powers and duties as pertain to the office of President.
(b) THE DUTIES OF THE FIRST VICE PRESIDENT/PRESIDENT ELECT SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To serve as Chairperson of the annual conference and regional workshops.
(iii) To perform such other duties as directed by the President.
(c) THE DUTIES OF THE SECOND VICE PRESIDENT/MEMBERSHIP SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To maintain the current membership lists.
(iii) To work with the Council Leaders to increase membership.
(iv) To invoice members for fees each year.
(v) To perform other duties as directed by the President.
(vi) To coordinate registration for the annual conference.
(d) THE DUTIES OF THE SECRETARY/HISTORIAN SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To serve as recording secretary
(iii) To maintain historical documents.
(iv) To assist with mass communication to ACCE membership, as needed.
(v) Participate in vendor recruitment for the ACCE annual conference.
(vi) Support ACCE web editor.
(vii) To perform such other duties as directed by the President.
(e) THE DUTIES OF THE TREASURER SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To provide accounting for all funds.
(iii) To prepare the preliminary budget to be presented at the Executive Board meeting
for final approval.
(iv) To make interim reports as appropriate.
(v) To disburse association funds as approved.
(vi) To perform such other duties as directed by the President.
(f) THE DUTIES OF THE PAST PRESIDENT SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To serve as an advisor to the Executive Board.
(iii) To perform such other duties as directed by the President.
(iv) To serve as Chairperson of the Nominating Committee.
(v) To serve as Chairperson of the Recognition and Awards Committee.
(g) THE DUTIES OF THE COUNCIL LEADERS SHALL BE:
(i) To promote the mission of ACCE in all California Community Colleges.
(ii) To keep members informed about their particular area- Community Education (feebased),
or Continuing Education (tuition-free noncredit).
(iii) To serve as lead/point person for their constituencies and promote best practices
within their areas.
(iv) To serve as liaison between the association and other professional organizations.
(v) To encourage membership in the association.
(vi) To work with the Awards Coordinator to identify exemplary achievements of
constituents to be acknowledged by the association.
(vii) To assist the Conference Chair to plan pertinent workshops for the annual
conference and regional workshops.
(viii) To perform such other duties as directed by the President.
(h) THE DUTIES OF THE LEGISLATIVE LIAISON SHALL BE:
(i) Working with the Executive Board, membership and ACCE Policy Advisor to develop
advocacy priorities, advocacy plans, implementation and communication strategies
(ii) Managing strategy and advocacy efforts on the ACCE legislative, regulatory, and
other policy proposals
(iii) Working with ACCE Policy Advisor on the feasibility of the proposed legislative and
regulatory changes and the effectiveness of the implementation strategies
(iv) With the ACCE Policy Advisor, representing ACCE at legislative hearings and policy
committees as needed
(v) Engaging with other advocacy bodies, including CCLC, State Academic Senate,
Noncredit Coalition, and other stakeholders
(vi) Reporting on legislative and regulatory activities to the ACCE membership
(i) THE ROLE OF THE PARTNER LIAISON SHALL BE TO SERVE AS A LIAISON WITH RELEVANT
PARTNERS ON BEHALF OF ACCE AND THE EXECUTIVE BOARD AND REACH OUT TO SEEK EXPERTS
AND TECHNICAL RESOURCES FOR CONFERENCES, MEETINGS, OR ISSUES RELATED TO
COMMUNITY AND CONTINUING EDUCATION..
(j) THE ROLE OF APPOINTEES TO THE EXECUTIVE BOARD ARE TO BE DETERMINED AS NEEDED.
Article VI. EXECUTIVE BOARD MEETINGS
Section 6.01 THERE SHALL BE A MINIMUM OF FOUR (4) MEETINGS ANNUALLY OF THE
EXECUTIVE BOARD. ONE MEETING MAY BE AN ANNUAL RETREAT.
Section 6.02 SPECIAL MEETINGS MAY BE CALLED BY MEMBERS OF THE EXECUTIVE BOARD OR BY
A PETITION OF THE MAJORITY OF THE MEMBERSHIP.
Section 6.03 ANY MEMBER OF THE EXECUTIVE BOARD MAY INITIATE AN ITEM FOR THE AGENDA
OF ANY MEETING.
Article VII. ELECTIONS
Section 7.01 ELECTION COORDINATION: THE PAST PRESIDENT WILL SERVE AS COORDINATOR
FOR THE ELECTIONS FOR THE EXECUTIVE BOARD POSITIONS
Section 7.02 DUTIES OF THE ELECTIONS COORDINATOR:
(a) THE ELECTIONS COORDINATOR SHALL SEND A REQUEST FOR NOMINATIONS TO THE MEMBERS.
(b) THE ELECTIONS COORDINATOR MUST SECURE THE PERMISSION OF THE NOMINEES TO PLACE
THEIR NAMES ON THE BALLOT AND SHOULD COLLECT A BRIEF STATEMENT OF BACKGROUND
AND QUALIFICATIONS FROM EACH NOMINEE.
(c) NO NOMINEE SHALL BE A CANDIDATE FOR MORE THAN ONE OFFICE.
(d) NO MORE THAN ONE ELECTED EXECUTIVE BOARD MEMBER MAY BE FROM ANY ONE COLLEGE.
(e) TO BE ELIGIBLE FOR THE POSITION OF FIRST VICE-PRESIDENT, POTENTIAL NOMIINEES MUST
HAVE COMPLETED AT LEAST ONE FULL YEAR IN THE ROLE OF COUNCIL LEADER COMMUNITY
EDUCATION OR COUNCIL LEADER CONTINUING EDUCATION. THIS WILL ENSURE SUFFICIENT
EXPERTISE FOR THE ROLE OF ACCE FIRST VICE PRESIDENT AND, SUBSEQUENTLY, ACCE
PRESIDENT.
Section 7.03 METHODS OF ELECTION:
(a) ELECTION BALLOTS SHALL BE DISTRIBUTED BY EMAIL OR ANY CONFIDENTIAL MEANS.
(b) ALL BALLOTS MUST BE RETURNED TO THE ELECTIONS COORDINATOR BY THE DATE SPECIFIED
ON THE BALLOT.
(c) THE ELECTIONS COORDINATOR AND ONE OTHER MEMBER OF THE ORGANIZATION WHO IS NOT
A CANDIDATE FOR OFFICE SHALL COUNT THE BALLOTS IF MAILED IN OR CONFIRM THE COUNT IF
USING A WEB-BASED SURVEY TOOL.
(d) THE ELECTIONS COORDINATOR SHALL NOTIFY THE PRESIDENT OF THE RESULTS NO LATER THAN
JUNE 30. THE PRESIDENT SHALL NOTIFY ALL CANDIDATES OF THE ELECTION RESULTS.
Section 7.04 THE BALLOT:
(a) THE BALLOT SHALL CONTAIN THE FOLLOWING:
(i) Instruction to vote for no more than one candidate for each office.
(ii) Provision for a written candidate for each office.
(iii) A statement noting the calendar date deadlines for submission of the ballots.
(iv) The email or a web link address to which ballots must be returned.
Section 7.05 VOTES REQUIRED TO ELECT: SUCCESSFUL ELECTION TO THE EXECUTIVE BOARD
REQUIRES A SIMPLE MAJORITY OF THE VOTES CAST.
Article VIII. QUORUM
Section 8.01 FIVE (5) OFFICERS SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF
BUSINESS AT ANY REGULAR OR SPECIAL MEETING OF THE EXECUTIVE BOARD
Article IX. PROCEDURE
Section 9.01 DECISION MAKING WILL BE BY CONSENSUS UNLESS A MEMBER PRESENT REQUESTS
ROBERTS’ RULES OF ORDER REVISED BE USED FOR A SPECIFIC ISSUE.
Article X. FINANCE
Section 10.01 THE TREASURER WILL PREPARE AN ANNUAL BUDGET FOR THE APPROVAL OF THE
EXECUTIVE BOARD.
Section 10.02 UPON APPROVAL OF THE ANNUAL BUDGET, THE TREASURER WILL BE AUTHORIZED
TO ISSUE ASSOCIATION CHECKS IN PAYMENT OF CLAIMS FOR REGULAR SECTIONAL OR STATEWIDE
MEETINGS, FOR OFFICE SUPPLIES, STATIONARY, POSTAGE, TRAVEL EXPENSE INCLUDING MILEAGE AND
LODGING FOR OFFICERS OF THE ASSOCIATION AND OTHER EXPENSES APPROVED BY THE BOARD.
Section 10.03 THE TREASURER WILL PREPARE A FINANCIAL REPORT FOR DISTRIBUTION AT THE
ANNUAL MEETING. THIS REPORT IS TO BE APPROVED BY THE EXECUTIVE COMMITTEE PRIOR TO ITS
PRESENTATION TO THE MEMBERSHIP.
Article XI. AMENDMENTS
Section 11.01 AMENDMENTS TO THE BYLAWS SHALL BE PROPOSED BY AN EXECUTIVE BOARD
MEMBER OR BY A PETITION SIGNED BY 25 PERCENT OF THE MEMBERSHIP.
Section 11.02 PROPOSED AMENDMENTS SHALL BE SUBMITTED IN WRITING TO THE MEMBERSHIP
PRIOR TO THE SCHEDULED BUSINESS MEETING HELD AT THE ANNUAL CONFERENCE. RATIFICATION
OCCURS BY A VOTE OF TWO-THIRDS OF THE MEMBERS PRESENT AND VOTING AT THIS MEETING. UPON
RATIFICATION, AMENDMENTS SHALL BECOME FORMALLY INTEGRATED INTO THE BYLAWS.
Article XII. DEDICATION AND DISSOLUTION
Section 12.01 THE PROPERTY OF THE ORGANIZATION IS IRREVOCABLY DEDICATED TO SOCIAL
WELFARE PURPOSES, AND NO PART OF THE NET INCOME OR ASSETS OF THIS ORGANIZATION SHALL EVER
INURE TO THE BENEFIT OF ANY DIRECTOR, OFFICER, OR MEMBER THEREOF OR TO THE BENEFIT OF ANY
PRIVATE PERSONS. UPON THE DISSOLUTION OF THE ORGANIZATION, ITS ASSETS REMAINING AFTER
PAYMENT, OR PROVISION FOR PAYMENT, OF ALL DEBTS AND LIABILITIES OF THIS ORGANIZATION SHALL
BE DISTRIBUTED TO A NON-PROFIT FUND, FOUNDATION, OR CORPORATION WHICH IS ORGANIZED AND
OPERATED EXCLUSIVELY FOR SOCIAL WELFARE PURPOSES AND WHICH AS ESTABLISHED ITS TAX EXEMPT
STATUS UNDER AND APPROVED SECTION OF THE INTERNAL REVENUE CODE, SECTION 501, (C) 3 OR
(C) 6.
